"The instituted functions mentioned in this case study are
the weekly project management meeting, sub-milestone chart, risk report, issue report, scope change request report, weekly status report, and the IT Cost Estimation Workbook.

Out of these instituted functions mentioned, the key function is the weekly project management meeting. The weekly project management meeting covers all four key areas: sub-milestone graph, risks, issues, and scope change requests.

This function is crucial for 7-Eleven to have as it serves as a platform for effective communication, coordination, and alignment among the project team members, stakeholders, and the PMO. it allows the project team to discuss and review the progress, challenges, and possible solutions related to ongoing projects. The meeting ensures that everyone is on the same page regarding project objectives, priorities, and timelines, thereby enhancing collaboration and synergy within the team.

It also enables the PMO to monitor and track the execution of projects, ensuring adherence to the defined processes and milestones. By having a well-structured and consistently conducted weekly project management meeting, 7-Eleven can enhance project governance, mitigate risks, and proactively address any issues or scope changes. It promotes a proactive approach to project management, ensuring that the organization is agile and responsive to changing needs and requirements.

Moreover, the meeting encourages knowledge sharing and learning, which is vital for continuous improvement and the development of best practices within the PMO.

Overall, the weekly project management meeting is essential for 7-Eleven, as it acts as a central hub for effective communication, collaboration, and decision-making.

It ensures that the organization stays aligned, focused, and accountable, ultimately contributing to the successful evolution, growth, and sustainability of projects and the business as a whole."

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