of course you plan each meal and its location. Before you print out anything for anyone to see, you have to plan first all of the details that need to be done. After you're done with the planning, then you can start attaching the hotel confirmations. Of course when you're done with that, you have to print out a draft to see if your boss approves of it. When your boss is already okay with the itinerary, then you may provide some copies for coworkers if they are also participating.
